Fluentis ERP:
Cloud solutions
for small and medium
sized enterprises

Fluentis ERP:
Cloud solutions
for small and medium
sized enterprises

Benefits of a Cloud ERP

A ERP in Cloud comes with 3 great advantages:

  • Reduced costs (savings on hardware and software costs)
  • Mobility (access your data anytime, anywhere)
  • Security (your data is protected with high security systems)


Let's see in detail what these advantages mean for your company:

cloud erp risparmi

Save time and costs

Opting for a Cloud ERP solution means no license costs, no installation, no investment in hardware. A Cloud ERP allows a considerable economic saving in terms of purchase and management costs. Compared to on-premises solutions, which require substantial initial investments in sufficiently performing machines, qualified assistance and technicians, with Fluentis Cloud the maintenance and resolution of technical problems are our responsibility.

cloud erp mobilità

Access anytime, anywhere

With a Cloud ERP you can control, monitor and work on your management data from anywhere and at any time because process management is no longer relegated to a company computer, but moves with you. An Internet connection is enough to be able to work. With a Cloud solution you can give a profiled access to the system to your customers or suppliers in complete safety.

cloud erp sicurezza

Data always protected

Contrary to what some people think, data security on the cloud is higher than data stored locally on company servers. We use a multi-level security system for the infrastructures responsible for hosting the data of the client companies that protects their integrity. Furthermore, every day a security copy of the data is created as a further guarantee against the risk of being deleted or lost.

What you can do with Fluentis ERP

cloud erp contabilità


Management of accounting obligations and control of administrative flows are managed in Fluentis Cloud ERP from the Finance module, which is stratified in General, Analytical and Industrial Accounting. Of particular importance is the multi-company and multi-divisional management which will allow you to manage all the group's companies in a single database, also with Intercompany logics. The area is complete with VAT declarations, Intent declarations, Plafond Management, Intrastat Management connected to the Customs site, Batch Management where also Automatic Solicits are included and the Assets module with automatic calculation of depreciation. The Administration area is connected with automation to all other areas in order to automatically produce the accounting records.

cloud erp tesoreria

treasury processes

The Treasury area of ​​Fluentis Cloud allows the complete management of both real and theoretical financial flows by automatically generating the corporate Cash Flow. The area is complete with the Effects Portfolio and Supplier Payment modules that can be connected to Home Banking, Automatic Solicits, Unresolved Management and Customer Credit Management also in multi-company environments creating a Group credit line. There is also a Current Accounts module for reconciling the financial cycle with the accounting part.

cloud erp controllo gestione


The Controlling area of ​​Fluentis Cloud allows you to monitor the compliance of business choices within the achievement of predefined objectives. For this purpose, it is preparatory to structure the cost center plan, able to highlight the costs by intended use, and a profit center plan to agglomerate multiple revenue entities representing various Analysis Axes. In the Controlling area, it is possible to automatically manage the creation of the financial statements for the period which will then be reclassified with various analysis models that can be adapted to the specific need and comparable with previous closings or forecast budgets.

cloud erp crm


CRM Fluentis allows you to communicate and manage all your business opportunities both on potential customers and on customers acquired in a simple and intuitive way. The area is complete with the offer management with the possibility of following its progress up to the conversion to order. There is also a Visit Report form to always keep under control the activities of your agents. You can also keep your potential customers or customers acquired informed of commercial opportunities through the Newsletter form.

Active cycle

Complete management of the flow of the active cycle starting from the Offers, in various versions, which can be automatically converted into Customer Orders. Orders will be processed by documents such as Piking List, transport documents or accompanying invoices.
TheSales area is composed of the following modules: Sales Orders, Offers, Orders, Sales Lists and Promotional Campaigns, Packing List and Invoicing also Electronics connected to the SDI. The area is also complete with agent management and their assignment to customers, allowing for the payment of commissions through various calculation methods.

Passive cycle

Integrated management of suppliers and optimization of supplies. The area allows you to automatically or manually issue a purchase request, which through an authorization cycle is transformed into a supplier order. This order will then be processed by a goods receipt which, thanks to the automatic loading in the warehouse, will be able to produce the Receipt of delivery, pending the relative invoice.
Invoices, automatically received in electronic format by the SDI, will be checked and accounted for in general, analytical and industrial accounting.

cloud erp logistica

Logistics and shipping

The Logistic area of ​​the management in Cloud Fluentis is characterized by the management of Multi Warehouses, physical and virtual, a complete mapping of the Locations, the management of Picking and Loading Units (UDC). The management of the items can take place in Lots or Serial Numbers, ensuring complete traceability of the use of raw materials in the finished product processing cycle. The Logistics module is connected to the Shipping area where all the considerations on the best fulfillment of sales orders will be carried out and the collection information of the products to be sent will be issued from which the transport documents will then be automatically generated. The native connection with the WMS allows automated management through the use of PDAs with wireless operation connected in real time to Fluentis ERP.


Production management is identified in the organization of the various levels of a complete MES environment: MPS planning, finite and infinite capacity scheduler, Job / Project scheduler, MRP-I and MRP-II and CRP production capacity management.
The area has the objective of developing the planning of purchases, internal production and Subcontractingwith complete management also of subcontractors. During production, the production progress and the management of reports are constantly monitored, detecting production quantities and times through dashboards, bar code readers or directly from the machines in an Industry 4.0 perspective, allowing to analyze in real time delays and deviations.
The production is constantly monitored in order to synchronize the inflow of materials and to avoid material waste.

cloud erp gestione progetti

Project management

The Projects area of ​​the management in Cloud Fluentis allows you to register all internal and external projects and define the resources allocated by planning their activities. The area is complete with the management of interventions, internal or external with the related requests, the acquisition of professional services and the materials used by the work teams. It is also possible to build a schedule of interventions to allocate the activities to be carried out on each technician's agenda.

Document management and processes with Workflow

DMS of Fluentis ERP will allow you to digitize all your documents, to find and consult them very easily directly from the management forms. The documents can then be automatically managed both in print and in visualization throughout the process, both internally, for example in production, and externally, for example by agents or subcontractors.
With Fluentis Worflows you can finally digitize your processes and guide operators throughout the process by automatically informing them of events and requesting them an activity. The Worflow engine also extends with an authorization framework where authorizations can be requested automatically in order to make a certain process proceed.

Electronic Invoicing and Substitute Archiving

To manage the issue of Electronic Invoicing, Fluentis ERP has certified itself as an intermediary to the SDI and natively supports both the active and passive cycle. Through a WorkFlow, the customer can automatically issue his active invoices in electronic format and conveniently check the status they will assume from the Fluentis forms, without the need for further applications. In fact, all SDI notifications are automatically integrated for this purpose. For passive invoicing, through the Fluentis Business Hub, the customer can receive all passive invoices and prune them within the Administrative management of Fluentis. Fluentis also has a native integration with a conservator that automatically allows the management of the Substitutive Conservation in accordance with the law.

Statistics and Business Analytics

It has never been easier to create and consult company statistics. Fluentis Business Analytics allows you to quickly and easily create your business statistics and automatically update them over time. Fluentis Business Analytics also consists of a Dashboard module which provides dynamic and contextual directional dashboards for greater detail and better reading of the statistics in the various functional areas. Through an easy and intuitive tool, the company can easily configure and implement Business Analytics and Dashboards to achieve its statistical objectives independently.

Cloud ERP: Frequently asked questions

  • Why choose a management software in the Cloud?
    Reduce purchase and management costs: the costs that the company should incur in Hardware and Software to create an equivalent system can be reduced with a management system in the Cloud.
    For major data security: although this is the main cause of the reticence that companies have towards the Cloud, the paradox is that it represents one of its strengths. Data security in the Cloud is generally higher than that of data stored locally on company servers: web farms are much more vigilant and reliable in monitoring this aspect, data is copied simultaneously to multiple hard disks, each server is equipped with continuity groups and automatic Back Up systems.

    For accessing your data anytime and from anywhere : with a management system in Cloud it is possible to control, monitor and work on the management data from anywhere and at any time. Process management is no longer relegated to a company computer, but moves with you.

  • Traditional solutions on Premises: Fluentis proposals
    If you prefer to rely on an on-premise solution installed on your company servers instead of in Cloud, Fluentis offers a range of possibilities for every type of company. Contact us for more information by email fluentis@fluentis.com or by calling our toll-free number 800.300.307 .

  • What does the subscription fee for Fluentis Cloud include?
    Il canone di utilizzo di Fluentis Cloud comprende: l’utilizzo del gestionale rispetto alle funzioni attivate, back up dati giornaliero, settimanale e mensile, aggiornamenti software, l’utilizzo della Farm FluentisCloud in modalità high availability (alta affidabilità), profilazione dell’azienda con logo ed impostazioni generali, assistenza e supporto tramite la Chat integrata nell’applicazione.

  • What does Fluentis Cloud have compared to other Cloud management systems?
    The Fluentis Cloud management software is entirely developed with a Service Oriented technology and it can be used through an APP that will allow you to manage a user interface full of contents, simple and intuitive, without need of personalization, for an exciting User Experience. The product was entirely developed by Fluentis with latest-generation Microsoft technologies in a native Cloud application. Some management softwares use graphic converters to transform the classic management interface into a web interface, with relative loss of speed and not taking full advantage of all the potential that technology can offer today.

  • How can I understand how to use the application, after downloading it?
    After configuring the desired Cloud product through our Configurator and after filling in the form with your company data, you will receive an email containing the link to download the installation kit and the related access credentials. In the same mail you will find links to video tutorials useful for learning how to take the first steps within Fluentis Cloud. We also invite you to use the integrated Chat within the application to receive technical support from our Customer Service.

  • What kind of internet connection is required to use Fluentis Cloud?
    An ADSL connection with a download bandwidth of at least 4 Mbit/s and an upload of at least 1Mbit/s. These are the minimum requirements, even if the recommended requirements are 10 Mbit/s in download. Obviously the faster the connection speed, the better quality of the service.

  • Can I ask for a copy of the database?
    Definitely, whenever the customer requests it, he can receive a copy of the database up to the previous 30 days. On request it is possible to provide a copy of the database prior to 30 days. In addition, it is possible to activate a backup on an FTP site provided by the customer for a fee.

  • What are the service activation times?
    Immediately after submitting the request, you will receive an email with the link to download the installation kit and the access credentials. You can immediately start using the application.

  • What happens to my data if I cancel the service?
    At the end of the 30 day trial, unless requested otherwisebyour data will be deleted from our servers.

  • What happens if I decide to move my data to my own server?
    All the Data will be kept. The customer will have to purchase the Fluentis licenses and prepare an environment suitable for its installation. Services will then be required to install Fluentis and return the database to the Cloud in the On premises version.

  • Can I customize or add features to Fluentis Cloud?
    Yes, while using Fluentis new modules or features can be added. Furthermore, in the Isolated Cloud and Private Cloud modes it is possible to do specific customizations of processes.


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